The Most Common Documents That Need Notarization (And How to Prepare for Your Appointment Anywhere in the U.S.)
ProDocs Notary & Legal
Many people need a notary but aren’t sure what documents require notarization or how to prepare properly. This leads to delays, rejected documents, or repeat appointments.
This guide covers the most commonly notarized documents nationwide — and how to make sure your appointment goes smoothly, whether mobile or online.
Common Documents That Require Notarization in the U.S.
Below is a clear overview of documents frequently requiring notarization.
Powers of Attorney
One of the most commonly notarized documents. Many states require notarization for:
Durable Power of Attorney
Medical Power of Attorney
Financial Power of Attorney
Proper identification and witness requirements vary, so preparation is important.
Wills and Estate Documents
Not all states require notarization for a will, but many estate-related documents do, including:
Living wills
Advanced directives
Trust documents
Executor forms
Affidavits of heirship
Notarization helps protect the validity of these documents.
Real Estate and Loan Documents
Real estate transactions almost always involve notarization.
Common documents include:
Refinance packages
Buyer and seller documents
HELOCs
Loan modifications
Reverse mortgage packages
Deeds and property transfers
These signings often require a trained Loan Signing Agent for accuracy.
Affidavits and Sworn Statements
Government agencies, employers, and courts often require:
Identity affidavits
Residency affidavits
Verification statements
Lost document affidavits
These documents must be signed in front of a notary.
School and Family Documents
You may need a notary for:
Travel consent forms
School enrollment documents
Adoption paperwork
Custody agreements
These are ideal for mobile appointments when families need convenience.
Business and Corporate Documents
Many organizations require notarized:
Contracts and agreements
Vendor forms
Compliance documents
Employment forms
Licensing paperwork
Notarization ensures documents are enforceable and verified.
Vehicle Titles and Bills of Sale
In many states, title transfers or sales require notarization to finalize the transaction.
How to Prepare for Your Notary Appointment
Preparation ensures a fast, smooth experience. Follow these national guidelines:
1. Bring a Valid Government ID
Acceptable forms include:
Driver’s license
Passport
State ID
Military ID
The ID must be current and match the name on the document.
2. Do Not Sign Any Documents Early
Documents must be signed in front of the notary unless otherwise specified.
3. Confirm Witness Requirements
Some documents require one or two witnesses. Requirements vary by state.
If you need help identifying witness rules, ProDocs Notary & Legal can guide you.
4. Have All Pages Ready
The notary must see the full document, not just the signature page.
5. For Online Notarization: Test Your Device and Connection
Make sure you have:
Strong internet
A working camera and microphone
All documents uploaded and ready
Ready to Schedule Your Notary Appointment?
ProDocs Notary & Legal offers:
Mobile Notary service across the U.S.
Secure Remote Online Notarization
Certified Loan Signing support
Clear pricing and flexible scheduling
Book your appointment today for reliable, fast, and professional notarization.
